5 Best Trucking Accounting Software for 2024

accounting for trucking business

The only portion of the insurance settlement that is considered income is any amount you received in excess of the truck’s basis. Basis is your total original cost less any depreciation taken on the truck. You will need to record depreciation from the day it went into service until the day of the loss. So, for example, let’s say you put $100K into the truck, depreciated it $5K, and received a check from the insurance company for $90K. You would have a loss of $5K because you received $90K and your basis in the truck was $95K.

QuickBooks Online

For guidance on the accurate recording of the settlement check, I recommend reaching out to our accountant. I’ll share information on how to account for the settlement check you received from your insurance company in QuickBooks Online (QBO), Maywood. The fact that you used the proceeds to pay off the debt is irrelevant in terms of whether the insurance settlement is income or not. “Recommended a few of my friends to them. I will continue to do business with Williams Accounting. Very professional and reliable.”

For Customers

If you received a check for $100K, then you would have a $5K gain (other income) because you received $100K and your basis was $95K. Receipt retention is a key component of collecting accounting for investments documentation while leveraging software. Shoeboxed‘s receipt scanner will have your receipts tidy in no time while assisting with expense reporting, tax prep, and so much more.

TruckingOffice‍ Best TMS with Accounting + Quickbooks Integration

With the mobile app, you can record billable hours on your device or smart phone. You can also snap a photo of a receipt with your phone, and it will be added to your company’s expenses. Without this level of support, it’s common for trucking businesses to incur hefty fines for failure to comply with laws and regulations. According to the National Association of Small Trucking https://www.simple-accounting.org/how-to-do-accounting-for-small-business-basics-of/ Companies (NASTC), only 15 per cent of newly formed trucking companies make it to their second year of operation. Common pitfalls include mismanaged data, lack of team support, and cash flow problems. As your trucking business grows, you may need various applications beyond your accounting solution, such as payroll, invoicing, payment acceptance, and marketing.

How We Evaluated the Best Trucking Accounting Software

accounting for trucking business

However, if you use a user-unfriendly platform, your business will waste time instead of saving it. Always ensure that you adjust your monthly budget to reflect the expenses of your software as well. Additionally, Zoho Books has no trucking-specific features, which is completely understandable. What’s more, we https://www.online-accounting.net/ didn’t find any integrations that could solve this weakness, unlike QuickBooks which integrates with trucking software like RLS. Also, we deducted a few points for ease of use because the dashboard is not that organized, with some features concealed within each other, making it a bit difficult to navigate.

accounting for trucking business

Why We Chose Tailwind TMS

However, they’re best used in tandem with QuickBooks for more comprehensive accounting and tax services. Overall, there’s no single accounting or trucking management software that can cover all the various needs of truck drivers and fleet managers. To determine the right fit for your company, you have to assess your budget and needs and determine what particular features you require. For as low as $19 per month, you can track business expenses, fuel mileage, trips, and orders for a single truck. It’s an affordable option for small trucking companies needing to track cost per mile and understand which of their loads are the most profitable. Self-employed truck drivers needing basic tracking of their income and expenses can even save money with Zoho Books’ free plan.

  1. Additionally, the software should be able to handle various billing structures, such as mileage-based billing and hourly billing.
  2. Leaving logging transactions, even for a small fleet, to complete right before key deadlines will create more havoc.
  3. You could be generating an incredibly large amount of profits and still go out of business if you’re burning through your cash blindly.
  4. Shoeboxed‘s receipt scanner will have your receipts tidy in no time while assisting with expense reporting, tax prep, and so much more.

Further, Rigbooks’ customer support is on par with that of Tailwind TMS, offering phone and email support. However, it lacks email support, and since it’s not as popular as QuickBooks Online, it might be difficult to find professional bookkeeping support if needed. Meanwhile, QuickBooks Online’s notable weakness is customer service, even with the added support from the RLS integration.

We weren’t getting the guidance and recommendations we needed and the ability to translate that into the services that we needed, particular to our situation. Saving more money during tax time is something every individual and company strives to achieve. Some CPAs even find themselves floundering when it comes to the unique deductions presented by the trucking industry. No one wants to think about filing taxes, but a trucking business must make quarterly estimated tax payments which will cover income and self-employed taxes.

accounting for trucking business

It’s often even more difficult for truck drivers, whose gas and food expenses could easily be personal costs if they occurred outside of a trucking trip. No one enjoys paying taxes, but owing taxes is one the indicators that shows your business is achieving success. When it comes to taxes, the Trucker CFO Team has the experience you need to help you reduce your tax liability as a trucking entrepreneur and business owner.

Without a good understanding of this information, you won’t know if you are succeeding or failing. That limits your ability to make informed decisions, operate effectively and position your company for future growth. Additionally, the platform didn’t do well in pricing as prices are not publicly disclosed on the provider’s website.

Some plans charge per user or include a set amount, anywhere from one to 25, limiting who can use the system at any given time. There may be separate types of user accounts to differentiate between back-end workers and drivers on the road. Owner operators may find Q7 overpowered for their needs but a motor carrier with a large fleet might find Q7’s robust tools simplify their business accounting and general management. These include Quickbooks for accounting and Motive for service hour tracking. ProTransport modules cover all of the major accounting needs, as well as dispatching and maintenance management. Fleet management offerings are also robust with features like live GPS tracking, two-way messaging, and maintenance reminder alerts.

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